ZenX AI Venture Family ("we," "our," or "us"),
is committed to protecting your privacy. This Privacy Policy explains how we collect, use,
store, disclose, and safeguard your personal information when you use our website, mobile
applications, HRMS platform, and related services ("Services").
By accessing or using our Services, you agree to the practices described in this Privacy Policy.
1.Information We Collect
Personal Information
Full name
Email address
Phone number
Company name
Job title
Postal address
Profile photo (if provided)
Employment & HR Information
Employee ID
Attendance records
Leave information
Payroll information
Department and designation
Performance-related information
Work schedules
Location Information NEW
We collect precise and approximate location data (GPS coordinates, latitude/longitude, and
derived address information) from your mobile device. Location data is collected:
In the foreground when you check in/out for attendance, scan a QR code for
attendance, capture a selfie for attendance verification, log a field visit, or record
travel-related activities.
In the background when your employer has enabled location tracking during
work hours to verify field employee movements, route history, or on-duty presence.
Location data is used strictly for:
Verifying attendance check-in and check-out locations.
Geofence-based attendance validation.
Field employee tracking during working hours.
Travel and expense reporting.
Offline location logging when network is unavailable (stored locally and synced later).
You will be prompted to grant location permissions before any location data is collected. You may
revoke location permissions at any time through your device settings; however, doing so may
disable attendance and field-tracking features.
Technical Information
IP address
Browser type and version
Device information
Operating system
Login activity
Usage analytics
Cookies and similar technologies
Camera, Microphone & Media
Selfie photos captured for attendance verification.
QR code scans via camera for attendance.
Documents and files you upload.
2.How We Use Your Information
We use your information to:
Provide and maintain our Services.
Process payroll and HR operations.
Manage attendance, leave, and employee records.
Verify attendance and field presence using location data.
Track authorized field-employee movement during working hours as configured by your employer.
Improve platform performance and user experience.
Respond to customer support requests.
Send important service notifications.
Comply with legal and regulatory obligations.
Protect against fraud, abuse, and unauthorized access.
3.Data Sharing
We do not sell your personal information, including location data.
We may share information only:
With your employer or authorized organization (including attendance location and
field-tracking history, as required for HR operations).
With trusted service providers (e.g., map providers, cloud hosting) who support our platform
and are bound by confidentiality obligations.
When required by law or a valid legal process.
To protect our legal rights, users, or business interests.
During a merger, acquisition, or business restructuring where permitted by law.
4.Data Security
We implement appropriate administrative, technical, and organizational security measures to
protect your information — including location data — against unauthorized access, alteration,
disclosure, or destruction. Location data is transmitted over encrypted channels (HTTPS/TLS).
5.Data Retention
We retain personal information, including location records, only for as long as necessary to
provide our Services, comply with legal obligations, resolve disputes, and enforce our agreements.
Location history retention periods are configured by your employer in accordance with applicable
labor and privacy laws.
6.Your Rights
Depending on applicable law, you may have the right to:
Access your personal information, including location history.
Request correction of inaccurate data.
Request deletion of your personal information where applicable.
Withdraw consent where processing is based on consent (including revoking location permission).
Request a copy of your personal data.
Object to or restrict certain processing activities.
7.Third-Party Services
Our Services may integrate with third-party providers such as cloud hosting, map and geolocation
providers (e.g., Google Maps / Google Play Services Location), payment gateways, communication
tools, analytics services, and business applications. These providers have their own privacy
practices, and we encourage you to review their policies.